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Online surveys  (formerly BOS)

Powerful, flexible online surveys

Browsing, excluding and deleting individual responses

This page explains how to:

  • Browse individual survey responses.
  • Exclude (and reinstate) a response.
  • Permanently delete a response.

Browsing individual survey responses

To view individual responses:

  1. Go to the Analyse tab of your survey. A summary of your survey’s responses will appear.
  2. Click on the Browse responses tab at the top of your list of responses.
  3. Use the navigation links to browse through the responses, or jump to a particular response by entering its number in the text box and clicking Go.

Excluding a response

You may wish to exclude responses that are not suitable for analysis, for example, frivolous responses or duplicates. Excluded responses can be reinstated, if necessary. Note: Using this method will exclude the response from all data views, including those of other users. You will be asked to give a reason for the exclusion, which can be seen by other users with access to the survey. If you only wish to hide a response from your own views, use a filter to remove it.

To exclude a response:

  1. Go to the response you wish to exclude, either by:
    • using the Browse responses tab to go through your responses one by one.
    • finding an answer the respondent has given in your list of responses and clicking on the response ID next to it.
  2. Click the Exclude this response button at the end of the response. A pop-up window will open.
  3. Enter a reason for the exclusion and click Exclude response.

The excluded response will now be hidden from all views.

To reinstate an excluded response:

  1. Click the link in the header bar that gives the number of excluded responses. A page will open listing all excluded responses with their response ID, completion date and reason for exclusion.
  2. Click the response ID to display the excluded response.
  3. Click the Reinstate response button.

Permanently deleting a response

  1. Follow the Exclude response process above.
  2. On the Excluded responses page, click the Delete button next to the response.